Job Summary
Tacit Growth Strategies, LLC, also known as “TGS” and “Tacit”, is seeking a part-time Administrative Associate to provide administrative support to ensure the efficient operation of the company, its leadership, and its external commitments. Under general supervision, the Administrative Associate will support the company’s projects, including internal and external communications, partner obligations, community-facing projects, lead generation, and fund diversification opportunities. The Administrative Associate will work independently and report to the company’s PMO Advisor. The Administrative Associate may work up to 20-25 hours per week with an appointment of 3.5 months and an option to extend for an additional 3.5 months.
Job Responsibilities
Administrative Capacity:
- Regularly gather requirements, information from internal and external stakeholders to ensure strategic alignment with internal controls and external contracts;
- Stays abreast of relevant news and developments relating to the company and its clientele; carefully advocates and supports the interests of the company and its clientele as a team player and trust-worthy steward;
- Answer and direct calls/emails and other correspondence with timeliness, attention to detail, dependable care, and accountability;
- Regularly support the fund diversification efforts and initiatives of the company;
- Regularly assess the safe-keeping, cataloging, and storing of internal and external stakeholder data, information, and business dealings.
- Regularly outreach to internal stakeholders and partners to provide in-scope support and ensure alignment across functional departments, divisions, and units;
- Prepare and execute invoices;
- Maintain administrative files, repository, and knowledge bases/systems for easy retrieval, memory, and integration;
- Maintain inventory, anticipate company’s needs, place and schedule orders for supplies and other budgeted goods and materials, verify receipt of orders and accompanying documentation;
- Conduct regular surveys to help inform performance and gap analyses for the company’s ongoing operations and ad-hoc projects;
- Manage and execute appointments, commitments and obligations;
- Creates and keeps good records for the company and its clientele;
- Other duties as mutually agreed and determined throughout the life-cycle of projects.
Leadership Capacity:
- Frequent collaboration with internal and external partners and stakeholders;
- Maintain cadence and order to help to ensure proper budget, communications, scope, risk, and time management, etc. towards high quality and customer satisfaction.
- Good decision-making to ensure proper address of how to best handle tasks, stakeholder engagement, risk mitigation/avoidance/acceptance/exploitation, and strategic planning as an Administrative Associate, team member, and company steward.
Fundraising & Communications Capacity:
- Regularly identifies growth and maintenance opportunities for internal and external partners and stakeholders.
- Regularly communicates to team members and the company’s leadership ideas, insights, and gaps in service that can benefit internal and external partners and stakeholders.
Fiduciary Capacity:
- Working with Tacit Growth Strategies is a unique opportunity that is not suited for professionals with values that don’t align with our company’s mission, vision, or core values. Our Associates are frequently entrusted with confidential and sensitive information that is privileged. The Tacit Growth Strategies team is committed to acting in the best interests of our company and our clientele.
QUALIFICATIONS
- Action-oriented, intrapreneurial, adaptable, coachable, innovative, team player;
- Familiarity with Google Workspace i.e. Google Documents, Sheets, JamBoard;
- Familiarity with Project Management Information Systems (PMIS) and AI tools e.g. Monday.com, Asana, Jira, ChatGPT, MS Project, Wrike, SmartSheet.com;
- Familiarity with cloud-based administrative tools and ways of working;
- Ability to work effectively with people from diverse backgrounds and ways of knowing;
- Mission-driven, avid reader, effective communicator, good writer, positive attitude;
- Good time management and organizational skills.
WHAT TO EXPECT
- Equipment: Company or stipend provided, depending on the role and appointment.
- Work Location: Hybrid, 50% work from home, 50% on-site (flexible)
- Benefits: To Be Discussed during scheduled interview(s).
- Pay Frequency: Monthly unless otherwise posted.
- Meeting Frequency (format: virtual or in-person): Daily retrospectives with team (10-15 minutes), Weekly company huddles (30 minutes), Monthly forecasts (30 minutes), Quarterly strategic planning and forecasts (30 minutes).
- Leadership Structure/Oversight Champions: Direct Supervisor and Company Owner.
- More than one person may be hired for this position within the company.
- Other expectations to be discussed during scheduled interviews.
Thank you for your interest in working with Tacit Growth Strategies. We look forward to reviewing your application!
Tacit Growth Strategies is an Equal Opportunity Employer. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Tacit Growth Strategies respects the dignity and worth of each individual and is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law.
Tacit Growth Strategies also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email pmo@growthistacit.com.
